Policy 11: Conflict of Interest (NEW 2025)
POLICY 11: LAKELAND LACROSSE ASSOCIATION CONFLICT OF INTEREST
LAST MODIFIED: August 2025
11.01 Definitions The following terms have these meanings in this Policy:
- a) Conflict of Interest - Any situation in which a Representative’s decision-making, which should always be in the best interests of the LLA, is influenced or could be influenced by personal, family, financial, business, or other private interests.
b) Pecuniary Interest - A financial interest that could result in a gain or loss for the individual or a related person.
c) Non-Pecuniary Interest - A personal interest involving relationships or roles that may affect impartiality but do not involve financial gain or loss.
d) Representatives - Individuals engaged in activities on behalf of the LLA, including but not limited to: coaches, officials, staff, volunteers, team managers, committee members, and Directors and Officers of the LLA.
11.02 Background Representatives of LLA have a duty to act in the best interests of the association and must avoid situations where personal interests conflict with this duty. Directors, in particular, must avoid any actions where they may benefit personally from decisions made in their official capacity.
11.03 Purpose This policy is intended to ensure transparency, integrity, and trust in LLA operations. It outlines expectations and actions required to prevent or properly manage conflicts of interest.
11.04 Scope This policy applies to all Representatives of Lakeland Lacrosse Association.
11.05 Obligations Any real or perceived conflict of interest, whether pecuniary or non-pecuniary, must be resolved in favor of the LLA. Representatives must not:
- a) Enter into business arrangements or financial interests that conflict with their LLA duties without proper disclosure and approval.
b) Accept obligations or favors from individuals or entities seeking special treatment from the LLA.
c) Provide preferential treatment to family, friends, or affiliated organizations.
d) Use confidential LLA information for personal benefit.
e) Undertake outside work or roles that conflict with their LLA responsibilities.
f) Use LLA property or resources for personal activities without permission.
g) Influence decisions or contracts that could result in direct or indirect benefit to themselves.
h) Accept gifts or benefits that could be perceived as influencing their role in LLA.
11.06 Disclosure Requirements
- Annually, all Directors, Officers, employees, and committee members must complete a Conflict-of-Interest Declaration Form.
- Any new or potential conflict must be disclosed to the Board immediately upon discovery.
- Affiliations with other sport organizations (as athlete, coach, employee, etc.) must also be disclosed.
11.07 Managing Conflicts of Interest
If a conflict is disclosed:
- a) The nature and extent of the conflict must be recorded.
b) The Representative must abstain from related discussion and voting.
c) The individual will not be counted toward quorum for decisions involving the conflict.
d) Decisions must be confirmed to be in LLA’s best interest.
For staff members, the Board will determine if a conflict exists and what corrective actions are necessary.
11.08 Conflict Complaints
- Concerns about a potential conflict should be submitted in writing to the LLA Board.
- Possible actions may include suspension of duties, removal from position, or expulsion from the association.
- Complaints that a decision was influenced by a conflict will be handled under the LLA Discipline Policy.
11.09 Enforcement
Non-compliance with this policy may lead to disciplinary action under LLA’s Code of Conduct and Discipline Policy.
Appendix A - Conflict of Interest Declaration Form
I have read the LLA’s Conflict of Interest Policy, I agree to be bound by the obligations contained therein, and I commit to avoid any real or perceived conflict of interest. I also commit to disclosing the existence of any real or perceived conflict of interest to the Board, as soon as it is known to me.
Definitions
The following terms have these meanings in this Policy:
- a) “Conflict of Interest” - Any situation in which a Representative’s decision-making, which should always be in the best interests of the LLA, is influenced or could be influenced by personal, family, financial, business, or other private interests
- b) “Pecuniary Interest” - An interest that an individual may have in a matter because of the reasonable likelihood or expectation of financial gain or loss for that individual, or another person with whom that individual is associated
- c) “Non-Pecuniary Interest” - An interest that an individual may have in a matter which may involve
family relationships, friendships, volunteer positions or other interests that do not involve the
potential for financial gain or loss
- d) “Representatives” - Individuals employed by, or engaged in activities on behalf of, the LLA including coaches, officials, staff members, convenors, contract personnel, volunteers, managers, administrators, committee members, and Directors and Officers of the LLA.
I declare the following interests which may represent a potential conflict of interest:
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Name Signature Date
TO: Executive Assistant
